Media Hosting Policy
The Visit Seattle Public Relations Department coordinates group and individual media visits in Seattle throughout the year. Requests are handled on an individual basis and the level of support provided depends upon the journalist’s story, advance notice provided, time of year, length of stay and the ability of Seattle hotels and attractions to assist. If you’re a journalist who is planning a trip to Seattle and need assistance, the following steps will help us to help you:
- Contact the Visit Seattle Public Relations Department with as much lead time as possible. At least 30 days notice is appreciated.
- Include a letter of assignment from the media organization you represent and a description of your assigned story, including what you intend to cover, story length (word count or running time) and the date the story will be published or aired.
- Specify the circulation or audience size and other relevant demographic information about the media organization you represent.
- Provide samples of previously published stories. If you are a freelance journalist, this will be especially helpful in coordinating your visit.
- Upon publication of story, please forward copies/links of the related coverage.
- Depending on the nature of the assignment, Visit Seattle may be able to assist you with accommodations, suggested itineraries, passes to attractions and more. Please note that complimentary arrangements are provided through the discretion of host businesses and are subject to the availability and interest of each property.
- Black-out periods are experienced during the high occupancy months of June, July, August and September) and complimentary or hotel press rates are not available.
- Please note that at other times of the year when complimentary accommodations are arranged, only room rate and tax are complimentary, not incidentals such as phone charges or room service.
- While complimentary meals can be requested, they are provided at the discretion of the host restaurant and Visit Seattle cannot provide meals in the instance of complimentary meals not being available. Complimentary meals exclude gratuity and alcohol and will only be for one person, unless the host wishes to extend the invitation to additional patrons.
- Visit Seattle cannot provide airfare for your trip, nor can it pay for ground transportation, although a list of local rental companies will be supplied if requested.
Fact Checking for Seattle Stories
Fact checking services are offered to journalists writing about Seattle. To submit a manuscript by e-mail, please click here. You may also fax to the attention of ‘Public Relations’ at (206) 461-5857. Please specify your deadline and allow for at least a 48-hour turnaround.
Seattle Images for Editorial Use
Images for editorial use are available to members of the media. In order to obtain these images via an online image gallery link, send an email to firstname.lastname@example.org. In most instances we are able to fulfill your request the same business day.
B-roll video footage of Seattle
Stock B-roll video footage featuring unedited Seattle scenes is available for editorial use by broadcast media. The B-roll is free of charge to use. If interested in Seattle B-roll for editorial purposes, please email email@example.com with a complete proposal and information about intended use.
An agreement indicating the understanding of the rights granted by Visit Seattle is required by the requesting entity. Please note that Visit Seattle will only sign its own agreement. If you wish to use the footage for more than one project, you must come back for subsequent permission.
Once the project is approved and the agreement is signed, a video link will be provided. Please allow 24 hours for this process.