Photo: David Newman

Special Events Intern – Summer/Fall 2018

Special Events Intern – Summer/Fall 2018

Visit Seattle is seeking one Special Events Intern from June 1 – October 31, 2017 (dates are approximate and possibly flexible based on mutual agreement).  As a leader in the hospitality industry, we have the resources to provide a hospitality student the unique opportunity to learn from several of the top industry leaders in Seattle, within Visit Seattle and with our industry partners.

Hours:  Require 35- 40 hours per week

Timeline:   Start anytime around June 1 through October 31, 2017

Compensation:  $15.00 per hour plus ORCA card. No housing or per diem stipends. 

Work schedule:   35-40 hours per week.  Monday-Friday 8:30am-5pm.  Holidays will be unpaid during this time frame:  7/4 and 9/3.

To apply:  Interested students should submit a letter of interest and resume to: resumes@visitseattle.org and edaly@visitseattle.org.   Specify interest in the Special Events Summer/Fall 2018 internship

The letter of interest should give a brief overview of the student’s:

  • Background
  • Educational attainment to date, including cumulative GPA
  • Expected graduation date
  • Extracurricular activities
  • Hospitality experience to date
  • Previous work experience, if any
  • Current anticipated career path
  • Statement of purpose – reason for wanting this experience.

Deadline to submit resume:

January 31, 2018

JOB DESCRIPTION

  • Work with Director of Special Events and the Special Events Manager on the planning and coordination of Sales Trips, Tradeshows, Client Events, and Partnership Events
  • Coordinate Booth Details for Tradeshows
  • Build Event Resumes for each event
  • Create Name Badges for event attendees
  • Manage Registration Lists and Event Check In
  • Work with Marketing Team on creative elements for events

LEARNING OBJECTIVES:

  • Learn how to coordinate tradeshow details of a variety of different styles and companies.
  • Learn how to organize tasks based on importance and complete on time.
  • Communication skills with internal team, vendors, Director & Manager.
  • Learn how to coordinate an event from start to finish, be a part of the pre-planning meetings with the Director and Manager, shadow during site tours and see how to manage multiple vendors.
  • Develop problem solving skills.

DESIRED SKILLS:

  • Minimum of three years completed on a Four-Year degree from an academic institution, however it is preferred that the intern is a recent graduate seeking to continue their event planning experience.
  • Two years of customer service experience in the hospitality field.
  • Understanding of the convention and tourism industries.
  • Exceptional customer service skills, both on the phone, email and face-to-face.
  • Highly organized and detail-oriented.
  • Proven ability to work independently while effectively prioritizing and multi-tasking.
  • Demonstrated creativity, initiative, and self-motivation.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office products.
  • Able to identify and effectively deal with conflict.
Chief Seattle bust in Pioneer Square Photo: David Newman

EQUAL OPPORTUNITY EMPLOYMENT

Visit Seattle is an equal opportunity employer. It is Visit Seattle’s policy that employees and prospective employees be treated with respect and without discrimination because of their age, marital status, race, color, national origin, religion, creed, sex, sexual orientation, veteran status, the presence of any sensory, mental or physical disability, the use of a trained guide dog or service animal by a disabled person, or any other legally-protected status. It is our policy to conform to all applicable laws and regulations affecting all protected classes. It is Visit Seattle’s policy to comply with the Americans with Disabilities Act and other laws prohibiting discrimination against applicants or employees with disabilities. Visit Seattle will provide reasonable accommodations to qualified applicants and employees with known physical or mental disabilities in all the terms and conditions of employment, including the recruitment and hiring process.

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