Photo: David Newman

Senior Administrative Assistant

Job description:

This position provides high-level administrative support, project management and proactive assistance in all aspects of work for three busy executives in the convention sales and marketing departments.  This is a full time position with medical/dental/vision benefits and 401k.

Compensation:

Competitive salary plus benefits package which includes a Paid Time Off program, 10 paid office holidays, employer-paid medical, dental and vision, ORCA card and 401k with employer matching.

Apply:

Send cover letter and resume to resumes@visitseattle.org or apply through our Career Portal.

 

Essential Job Functions:

The successful candidate will have a demonstrated track record in high level administrative support:

  • Prepare correspondence, expense reports and Power Point presentations
  • Arrange conference calls, schedule meetings and site itineraries
  • Assist in travel planning and makes travel arrangements
  • Coordinators calendars and meetings
  • Gathers data and prepares reports
  • Assist Events department as directed on special projects (trade show, special event activities, etc.)
  • Assist with internal and external meetings
  • Administrator of Sales Master Calendar
  • CRM Super-user (Simpleview)

Education, prior work experience and specialized skills and knowledge:

  • Bachelor’s degree in related field preferred
  • 4-5 years of relevant administrative experience preferred
  • Experience with hospitality or travel industry preferred
  • Demonstrated self- starter who takes initiative
  • Able to independently organize, prioritize and oversee incoming information and requests.
  • Exceptional communication and organizational skills
  • Demonstrated tact and judgment in dealing with many different types of stakeholders.
  • Exhibits excellent and consistent follow through, creativity, maturity, flexibility and adaptability
  • Willing and ready to take on many types of project as the need arises with poise, accuracy and efficiency
  • Delivers consistently high touch service to both internal and external customers
  • Strong technological skills including Microsoft Office Products plus ability to learn new programs quickly
  • Strong interpersonal skills to handle sensitive situations and confidential information
  • Consistently positive attitude and professional demeanor
  • Must be able to speak, read, write and understand the primary language, English, used in the workplace

Physical Demands

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work involves working alone on the computer, collaborating as part of a team or working closely with others by computer or over the phone.
  • Must be able to move and lift 30 pounds.
  • Must be able to sit or stand at a desk for up to 8 hours per day.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, listening and hearing ability and visual acuity.
  • Must have finger dexterity to be able to operate office equipment such as computers, printers, ten key, multi-line touch phone, filing cabinets, FAX machines, photocopiers, scanner and other office equipment as needed.
  • Occasional attendance at outside work functions.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing most of the duties of this job, the employee will not be exposed to weather conditions. The noise level in the work environment is usually moderate.

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Chief Seattle bust in Pioneer Square Photo: David Newman
EQUAL OPPORTUNITY EMPLOYMENT

Visit Seattle is an equal opportunity employer. It is Visit Seattle’s policy that employees and prospective employees be treated with respect and without discrimination because of their age, marital status, race, color, national origin, religion, creed, sex, sexual orientation, veteran status, the presence of any sensory, mental or physical disability, the use of a trained guide dog or service animal by a disabled person, or any other legally-protected status. It is our policy to conform to all applicable laws and regulations affecting all protected classes. It is Visit Seattle’s policy to comply with the Americans with Disabilities Act and other laws prohibiting discrimination against applicants or employees with disabilities. Visit Seattle will provide reasonable accommodations to qualified applicants and employees with known physical or mental disabilities in all the terms and conditions of employment, including the recruitment and hiring process.

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