Photo: David Newman

Executive Assistant

The Executive Assistant to the President & CEO is the portal to the President and a highly visible representative of Visit Seattle, Seattle and King County to our industry partners, board members and clients.

We are looking for a polished, seasoned professional with an innovative and proactive work style who is able to handle a wide range of administration and executive support related tasks.  The ideal candidate has a warm, engaging personality, a sense of humor and is skilled and comfortable at making conversation with a diverse group of people. They would also have experience assisting at the executive level in the hospitality or travel industry and is able to demonstrate initiative by working to anticipate the needs of the President.   This position is required to handle sensitive situations and confidential matters with discretion. The successful candidate will have the ability to develop and build strong relationships and consistently exhibit enthusiastic and cheerful support to the team and for Visit Seattle’s mission to promote travel and tourism.

Apply:

Send cover letter and resume to resumes@visitseattle.org or apply through our online Career Portal.

 

 

Essential Job Functions:

  • Principle contact to President & CEO; Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Represents the President by welcoming visitors, reviewing correspondence, arranging executive level meetings and other organization functions; answering questions and meeting requests directed to the President.
  • Maintains President’s appointment calendar, contact directory and special mailing lists.
  • Coordinates President’s travel and other logistical arrangements.
  • Organizes and coordinates arrangements for meetings and special events including contacting participants, assists President in preparing agenda and organizing hand-outs; reserves meeting rooms and secure accommodations.
  • Maintains awareness of and a never ending curiosity for what is going on in the organization and the local travel/tourism industry.
  • Composes correspondence and documents and edits correspondence prepared by the President.
  • Prepares President’s expense reports and ensures that recurring expenses are reported.
  • Supervises Front Desk Coordinator, including mail room operations.
  • Manages facilities operations for the office.

 Board-appointed Corporate Secretary:

  • Liaison between President to Visit Seattle Board members and Executive Committee.
  • Plans and oversees the logistical arrangements for board and committee meetings; including venue selection, meals and AV.
  • Prepares agendas, notices, minutes and resolutions for Visit Seattle board meetings.
  • Maintains extensive knowledge of bylaws and governance issues.
  • Develops in-depth board member profiles.
  • Cultivates administrative staff relationships with assistants of board members.

Education, prior work experience and specialized skills and knowledge:

  • Bachelor’s degree preferred.
  • 5+ years executive-level admin experience; in hospitality, travel or service preferred, or appropriate and/or related roles in public relations, public affairs, marketing or community service.
  • Solid knowledge of executive office procedures, practices and technology needs.
  • Experience working with Boards.
  • Comfort with working with C-Suite Level contacts.
  • Able to work independently, prioritize work, understand and follow complex oral and written instructions, keep complex records and prepare reports.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
  • Able to handle unexpected events and problem solve with composure and capable leadership.
  • Excellent interpersonal skills, including the ability to collaborate and work effectively with a diverse group of people and across departments.
  • Strong marketing and communications acumen; a strategic and global thinker.
  • Must be able to speak, read, write and understand the primary language, English, used in the workplace.

Physical Demands

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to:

  • Walk, sit, bend and squat.
  • Talk and hear.
  • Grab, pull or bend items.
  • Life and/or carry up to 25 pounds.
  • View items at a close and distant range.
  • Possess enough manual dexterity to type, collate documents and stuff envelopes.
  • Attendance at off-site and after-hours events occasionally required.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing most of the duties of this job, the employee will not be exposed to weather conditions. The noise level in the work environment is usually moderate.

.

Chief Seattle bust in Pioneer Square Photo: David Newman
EQUAL OPPORTUNITY EMPLOYMENT

Visit Seattle is an equal opportunity employer. It is Visit Seattle’s policy that employees and prospective employees be treated with respect and without discrimination because of their age, marital status, race, color, national origin, religion, creed, sex, sexual orientation, veteran status, the presence of any sensory, mental or physical disability, the use of a trained guide dog or service animal by a disabled person, or any other legally-protected status. It is our policy to conform to all applicable laws and regulations affecting all protected classes. It is Visit Seattle’s policy to comply with the Americans with Disabilities Act and other laws prohibiting discrimination against applicants or employees with disabilities. Visit Seattle will provide reasonable accommodations to qualified applicants and employees with known physical or mental disabilities in all the terms and conditions of employment, including the recruitment and hiring process.

Instagram

Twitter

SUBSCRIBE TO THE SEATTLE LOCALIST

Seattle’s best every month in your inbox

  • This field is for validation purposes and should be left unchanged.

Partner Advertisements