Photo: David Newman

Convention Sales Coordinator

Convention Sales Coordinator

This is a busy position supporting up to four National Account Directors. The Convention Sales department works to promote Seattle as the best destination for conventions, meetings and exhibitions.  The main function of the Convention Sales Coordinator is to provide administrative support to the National Account Directors.

The successful candidate will be a demonstrated self- starter who takes initiative, is extremely organized, who exhibits excellent and consistent follow through, creativity and maturity.   There are lots of moving parts in this position, so candidate must be able to handle multiple projects and priorities with poise, dedication, accuracy and efficiency.   We’re looking for someone who understands and embraces Visit Seattle’s mission, who is highly service and team-oriented and able to deliver consistently top-level service to both internal and external customers.  This position requires a lot of contact with clients and partners so the successful candidate will be very personable and professional in their communication style and demeanor.   The ideal candidate has a true interest in working and growing in the hospitality industry.

TO APPLY:   Send cover letter and resume to or apply through our online Career Portal


  • Provides administrative and servicing support to Convention Services department to include:
  • Function as backup for Sales Administration Manager, including lead distribution and preparation of month end reporting.
  • Provide account research and generate qualified prospect lists for National Account Directors.
  • Provide administrative sales and services support for National Account Directors to include organizing, typing, copying, collating and filing materials.
  • Preparation of correspondence and reports as directed by National Account Directors.
  • Manage room block commitment forms and prepare bid books.
  • Process and distribute leads.
  • Coordinate appointments and itineraries for site inspections and other schedules.
  • Maintain client files.
  • Gift assembly and delivery.
  • Space Rate Proposal and audit preparation and distribution.
  • Provide phone coverage for the receptionist as needed.
  • Assist National Account Directors with tradeshows, FAMS and special events.
  • Perform other related duties and assignments as required.


  • Bachelor’s degree preferred.
  • 2 years relevant administrative experience required.
  • Hospitality experience preferred.
  • Proficiency in Word, Excel and Outlook.
  • Excellent verbal and written communication skills.
  • Strong service approach with both internal and external customers.
  • Consistently positive attitude and professional demeanor.
  • Able to work efficiently and accurately with minimal supervision.
  • Demonstrated ability to multi-task and maintain organization.
  • Must be able to speak, read, write and understand the primary language, English, used in the workplace.


The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to:

  • Stand; walk; sit; use hands to finger, handle, feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
  • The employee must occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Employee must be able to sit or stand at a desk for up to 8 hours per day.
  • Must be able to deliver packages on foot around the downtown core.


Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing most of the duties of this job, the employee may not be exposed to weather conditions. The noise level in the work environment is usually moderate.

Chief Seattle bust in Pioneer Square Photo: David Newman


Visit Seattle is an equal opportunity employer. It is Visit Seattle’s policy that employees and prospective employees be treated with respect and without discrimination because of their age, marital status, race, color, national origin, religion, creed, sex, sexual orientation, veteran status, the presence of any sensory, mental or physical disability, the use of a trained guide dog or service animal by a disabled person, or any other legally-protected status. It is our policy to conform to all applicable laws and regulations affecting all protected classes. It is Visit Seattle’s policy to comply with the Americans with Disabilities Act and other laws prohibiting discrimination against applicants or employees with disabilities. Visit Seattle will provide reasonable accommodations to qualified applicants and employees with known physical or mental disabilities in all the terms and conditions of employment, including the recruitment and hiring process.




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